Phase 1 Process

Expected Results

Expected results at the end of the Phase 1 Proof of Concept contract are a TRL Level of 4.

• Short Definition: Component(s)/subsystem(s) and/or process validation in a laboratory environment.
• Description: Basic technological components are integrated to establish that they will work together.
• Examples of Activities: Activities include integration of “ad hoc” hardware in the laboratory.

A grid that provides examples of what those TRL levels mean:
https://www.ic.gc.ca/eic/site/101.nsf/eng/00077.html

Ensure that the proposed supplier’s project plan makes sense is something that you could manage, keeping in mind that we need to be able to exercise FAA’s Section 34 – Certification that the goods and services have been received as contracted so that we can issue payment in accordance with Section 33.

Consider that PSPC recommends a maximum of 6-7 deliverables to make it easier to manage given that the contract is only for 6 months.

We should also consider an earlier delivery of the first draft Final Report so that we can comment and or get the supplier to clarify and finalize the Final Report. You will note that I noted a guidance of 2 pages for deliverables (guidance that I borrowed from an example from DND) (except for the final deliverable which is prescribed by PSPC) so that the supplier can invest more time and effort working on their prototype than writing reports. I have however asked of the suppliers that they document their hypothesis, testing parameters and results so that those can be included as appendix to the Final Report as this would provide The Crown with information as to what was tested and the results.

Summary of Steps

Innovative Program Solution (ISC) requires the involvement of multiple stakeholders. Below is a summary of the steps involved in Issuing, Carrying-out and Concluding an ISC contract.

Step	Description	Status
1	SOW Development (TBS Technical Authority (TA), with guidance from ISC Program TA (François Matte) (draft based on supplier’s proposal Section C 6. Phase 1 Project Plan)	Jun 2020 In progress
2	Call with Supplier (TBS TA and ISC Program TA (François Matte, Supplier)
3	Complete Form 9200 Contract Request and forward to PSPC (SSC ISC Program TA, SSC Procurement and Vendor Relations (PVR))
4	Assignment of Contracting Supply Officer (PSPC Team Leader)
5	Review SOW (TBS TA and ISC Program TA, PSPC)
6	Update SOW based on PSPC comments (SSC Program TA, with support from Service Line technical TA)
7	Financial Review and Negotiations (Supplier provides financial cost breakdown and certifications that PSPC can review and negotiate as required (PSPC, Supplier)
8	Contract Draft, Review, and Approval (PSPC, TBS TA, SSC, Supplier)
9	Approval of Contract Request and Contract Award (PSPC)
10	Creation of Supplier Account in SAP/SIGMA (SSC PVR with support from Supplier)
11	Provide Deliverables, Form1111Rev3, and Invoice (Supplier)
12	Review, Certify, and provide Form1111Rev3 to SSC ISC Program TA (PSPC)
13	Review of Deliverables (TBS TA and ISC Program TA)
14	Review and certify (FAA) Section 34 Invoice (Recommended by TBS TA, Approved by SSC ISC Program Manager (formal TA))
15	Invoice payment FAA Section 33 (SSC Accounts Payable, following SSC ISC TA request)
16	Supplier complete Phase 1 Contract

For Phase 2 Prototype, once all contracts are concluded, suppliers will be invited to provide a Proposal directly (not posted on BuyandSell) that we will review and decide who we would like to proceed with ISC Phase 2 Prototype (where suppliers will have an opportunity to build their prototype). Decision to proceed will consider how strong the Proof of Concepts are and be subject on available ISC funds (at this point the budget is for 2 Phase 2 Prototypes, although that may change as this year and next fiscal year budgets evolve).